A shared surface for the week ahead — what's on, what's cooking, what we need to talk through.
First time here? Set the reference data once.
The sitter card, family contacts, kids' info, and health cadence at the bottom take ~8 min to fill. They persist forever and make every Sunday review faster.
Dinner at home— meals not planned yet this week (see §4)
Tomorrow Tuesday July 7
Lighter day— no school drop · MCW time 1 PM
Hosting · this week
Jackie staying with us
Jackie's here Thursday–Saturday (Jul 9–11), 2 nights. Turn the guest room over Wednesday night — sheets, towels, stocked bath.
Us · Saturday 7/18
Michelle's birthday celebration
Date night out — Sat 7/18, 7:30 PM. Childcare covered that evening. Same morning: Violet's 5th birthday party at the house (Collins' classmate — gift by 7/15).
Kids · this week
Pool day, then camp resumes
No camp this week — Collins has M/W/F care (drop 8:30, pick 2:30). Saturday is a pool day at Kristen & JoJo's (11 AM). SHDS summer camp picks back up the week of July 13.
§3
This week, day by day
Source: Google Calendar (family-relevant items only)
FamilyKidsUs / dateHostingTravelErrand Light Medium Heavy
Pool day at Kristen & JoJo'sCollins + Michelle · 11 AM–3 PM swim
Jackie heads outlast morning
Sun
July 12
—
Reset
Sunday resetplan next week · camp prep for 7/13
§3b
Next week, at a glance
Look-ahead · Jul 13 – Jul 19 · highlights only (full detail rolls in next Sunday)
Summer camp resumes (Collins: “Amazing Artists” + Remy's camp, week of Jul 13), building to a big Saturday: Violet's 5th birthday party at the house in the morning and a date night out (7:30 PM) that evening — childcare covered.
Not yet planned for the week of Jul 6 · run the meal planner to fill
No meals planned yet for this week. Ask Claude to “plan meals this week” (family-meal-planner) to generate dinner options, lock 3 dinners + a breakfast prep, and build the Aldi-first grocery cart. Note for the planner: a houseguest (Jackie) is here Jul 9–11, and Sat 7/18 dinner is out (date night).
§5
The girls' week
Source: Google Calendar + wiki/family/
Collins · 4 · preschool
No camp this week — M/W/F school drop 8:30, pick 2:30 · camp resumes week of Jul 13
Violet's 5th birthday — classmate's party at the house Sat 7/18 AM (gift by 7/15)
Pool day Sat — with Michelle at Kristen & JoJo's, 11 AM
Heads-up needs this week — rolls into the restock listQuotables from Collins this week
Remy · 2
No camp this week — camp resumes with Collins the week of Jul 13
Still in diapers — keep the drop-off/day bag stocked
Home rhythm this week — pool day Sat with Collins & Michelle
Heads-up needs this week — rolls into the restock listQuotables / milestones from Remy
§5b
Michelle's lane
What she's carrying this week · informs the Family Assistant case
Michelle's week Dr. follow-up Wed · pool day Sat · ATL next Fri
A steadier week at home. Her follow-up with Dr. Williams is Wednesday (7/8); a pool day with Collins Saturday. Looking just ahead: Sat 7/18 is a big evening, and she leaves for the ATL college-besties reunion Fri 7/24 — so the back half of the month gets busy for her. Lighten her load where you can and start lining up her ATL-weekend childcare now.
Her appointments & time
Wed Jul 8 — follow-up with Dr. Williams · 1:30 PM
Fri Jul 10 — meeting with Julie · 12:55 PM
Sat Jul 11 — pool day at Kristen & JoJo's · 11 AM
Sat Jul 18 — date night out · 7:30 PM
What she's covering this week
M/W/F school drop + pickup, Collins
Pool day with Collins Saturday
On the horizon — packing/prep for the ATL reunion (leaves 7/24)
Errands she ran this week
What's draining her right now
What she wants more of
One thing Kyle can take off her plate this week
§6
Household & logistics
Manual capture · wiki/house/ primer is empty
Open this week
Guest room for Jackie — here Thu 7/9–Sat 7/11 (2 nights); turn it over Wed night (sheets, towels, stocked bath)
Paint the primary bathroom — mold came back clear (6/3); the repaint is the only step left
HVAC warranty — register the new downstairs unit from Kaylee's email (Spring Hill Heating & Cooling), then file the invoice
RV for Bourbon & Beyond — Sep 26–28; book ASAP (brief drafted) + confirm the Whites have the girls
Next CSA pickup — Wed Jul 22 (Allenbrook Farms)
Running low / restock this week
Tap from your phone at Target. Checked = grab it. Auto-adds to next week's grocery list.
Other / custom items
Contractors / projects
In-flight or planned
§7
Money this week
Manual entry · Gmail bill-scan deferred
Downstairs HVAC — replaced (June 2026) · $14,000. Spring Hill Heating & Cooling. Warranty registration info emailed by Kaylee — register the new unit, then file the invoice.
Live financial pages exist in wiki/finances/ — college savings, life & disability insurance, estate planning — pull from there as items come up.
§8
Travel & hosting · what's ahead
Google Calendar
Jul 9–11Jackie staying with us — 2 nights (Thu–Sat)Hosting
Jul 18Date night out — Sat 7/18 · 7:30 PM · childcare set (booked)Us
Jul 24Michelle in Atlanta — college besties reunion · Kyle solo with the girls (line up Ava/Jenna)Travel
Jul 29Mags & Geoff in TN — pool party / picturesFamily
Jul 18Violet's 5th birthday (AM) · date night (PM)Family · Us
Jul 24Michelle in ATL — college besties reunion (back ~26)Travel
Jul 27Camp week — Collins: "Under the Sea"Kids
Jul 29Mags & Geoff in TN · pool party / picturesFamily
Aug 2Book Kalee (our photographer) for Christmas card picsTo-do
Aug 6Kyle's birthday · turns 41Family
Gifts & birthdays cadence · lead time gets eaten fast
Set status per gift. Anything stuck at "idea" 2 weeks out gets flagged in action items.
Jul 18 in 12 daysViolet's 5th birthday · turns 5Collins' classmate · party at the house · gift + card by 7/15
Jul 18 celebrationMichelle's birthday · turned 41 Jul 5Dinner booked · a small gift + card still open
Aug 6 in 31 daysKyle's birthday · turns 41Michelle's department · noted for awareness
Kids' party RSVPs / thank-yous owed
§10
Us
Manual + protected time blocks
30–90 min/dayThis week's connection plan not yet generated
A big date-night evening is booked: Sat 7/18, 7:30 PM (childcare set). Between now and then, keep the daily rhythm going — her stretch gets busy after the 18th (ATL reunion 7/24). Ask Claude to "plan this week's connection time" for fresh daily blocks. Protected blocks stand: MCW Time 1–2 PM daily.
The pattern underneath (evergreen)
Two depth moments a week beat seven shallow ones. Everything else is recovery, ease, body, play.
Two anti-defaults: phone in another room for every block · when the fix reflex fires, name it out loud instead of acting on it.
The 60-second rule (from pursuer-withdrawer-cycle): any urge to leave the room — phone, office, "give me a minute" — stay 60 more seconds.
This week's date — when & whereEnd-of-week reflection — what worked, what didn't, what to bring forward
§11
Open decisions & discussion items
Manual + wiki/family/
Family Assistant hire
80-source synthesis. Recommendation: one part-time Family Assistant, 10–15 hrs/week at $25–$45/hr ($18K–$31K/yr all-in), focused on Michelle's 80/20 surface — kid-logistics, meal management, family calendar, errands. W-2, not 1099. The doc is unambiguous: the hire is the system. Now that the visit's over, this is the thing to actually move on. Full context: wiki/family/hiring-household-help.md
Notes from the conversation
Michelle's birthday celebration — Sat Jul 18
Dinner is booked — 7:30 PM, party of 4 (conf. TOCK-R-6QTMYVT2). Childcare set. Still open: a couples spa/pool treatment earlier that day (book via SpaTime (615) 282-2000 — a spa appt grants pool access), plus a small physical gift + card.
Spa booking / gift / card status
Bourbon & Beyond logistics — Sep 26–28
Kyle & Michelle to Louisville for the festival. Two open pieces: (1) RV rental — brief drafted (Inbox/cowork-tasks/2026-07-06-bourbon-beyond-rv.md), overdue, book ASAP; check whether a separate festival RV/camping pass is needed. (2) Childcare — confirm Mary Jo & Greg can take the girls those nights.
RV + childcare status
Michelle in ATL (Fri Jul 24) — solo childcare
Michelle's at her college-besties reunion in Atlanta Fri 7/24 (back ~Sun 26); Kyle solo with the girls. Ava is out 7/23–24 (“NO Ava” on the wall calendar) — so this is a Jenna ask. Confirm the windows Kyle needs and book early.
Sitter / windows
Violet's birthday gift — Magna-Tiles
Gift for Violet (Collins' preschool classmate) — 5th birthday party Sat Jul 18, 9:30 AM at the house. Pick: Magna-Tiles 32-pc Clear Colors (~$25–30) + a card. Cowork brief drafted (Inbox/cowork-tasks/2026-07-06-violet-birthday-gift.md). Have it in hand by Jul 15.
Order / card status
Book Kalee — Christmas card photos
Book Kalee (family photographer) for fall / Christmas card pictures. Calendar trigger is Aug 2 — book ahead, fall sessions fill. Michelle has Kalee's contact.
Session date / status
Primary bathroom — mold / moisture · resolved
Dry medic inspected the primary bathroom 6/3 — no mold found, no remediation needed. The only remaining step is a repaint (tracked in §6 + action items). Closed out.
Findings / scope / cost
§12
Action items
Capture during review · carryover starts week 2
Anything that needs to happen this week. Check it off when done. Open items auto-carry to next week's dashboard.
§13
Wins & quotables
Capture during review · write-back deferred
Wins this week
KyleMichelleThe girls
Gratitude — one line each
Kyle → MichelleMichelle → Kyle
Anything else worth keeping
Reference & cadence
Fill once, glance occasionally. Default to collapsed — open when you need them.
Print or screenshot this whenever someone is watching the kids, dogs, or house. Data lives in the vault — edit wiki/family/sitter-handoff.md for permanent changes. Dashboard edits are session-only until you tell Claude to "save captures."
Collins · 4
No known allergies
Spring Hill Day School M/W/F
Quirks / what helps
Remy · 2
No known allergies
Nap by ~1 PM (45 min – 2 hrs)
Quirks / what helps
Nellie · cavapoo, 8
Food & schedule
Gus · cavapoo, 4
Food & schedule
House info
WiFi name
WiFi pwd
Alarm code
Thermostat
Quirks (door sticks, light switch in weird place, etc.)
Emergency contacts
Kyle cell
Michelle cell
Neighbor
911
Bedtime routine · starts ~7:00 PM
Wind down, pajamas, stories in Collins' room, teeth, then each girl down in her own room.
Wind-down (7:00–7:15)
Clean up after dinner, hang out downstairs — play outside, watch a movie.
Before heading up: give each girl her MaryRuth's nighttime sleep aid (fridge, right-side door, white jar) — dose per the bottle: ≈2.5 mL Remy, ≈10 mL Collins (confirm on bottle). Then upstairs (~7:15) for pajamas.
Pajamas
Collins: potty → Pull-Up (on her dresser) → pajamas. Pull-Ups bedtime only.
Remy: night diaper (black ones, basket on top of dresser) → pajamas.
Stories + teeth
Everyone in Collins' room for 1–3 stories; girls drink milk during stories (warm whole milk, ~5 oz each, in a bottle — microwave ~30 sec, one bottle at a time). Then brush teeth.
Putting Collins down
Lamp on, reads 5–15 min; you can leave the room with the lamp on.
Lights-out cue over the Nanit intercom: "Hey Collins, time to turn the light off and go to bed."
Sleeps with a Tonie (lamb, little bear, big bear, or octopus) + unicorn light on (bookshelf).
Won't settle? "Lay still, be quiet, eyes closed" — you'll come snuggle in a few min. Usually asleep before you need to.
Putting Remy down(while Collins reads)
Sleep sack on (top-right drawer), swaddle.
One more short story (on the nightstand by her crib) → crib, lamp off, walk out.
Sound machine on the Nanit — pink noise, ~vol 70, no light.
Usually goes right down. If not, 5–10 min of fussing to self-settle; console only if needed.
Monitoring: watch both girls on the Nanit app.
Screens & activities
TVs
Turn the TV on with the TCL/Roku remote.
For sound, the Bose soundbar has its own Bose remote — power it on, then volume up/down (that's it).
What we watch
Live TV on YouTube TV.
Girls' shows/movies on Disney+ and YouTube Kids.
Approved YouTube channels: Blippi, the Gummy channel, and Bluey.
Arts & crafts(the girls love it)
Materials are on the kitchen counter or in the garage — immediately to the right as you walk out. Help yourselves to anything there.
Crafts are usually done outside or at the craft table in the kitchen.
Babysitter pipeline
Who's actively in rotation + who's on deck. Two sitters operating this week.
Jenna Goodman · regular sitter
Notes / pay rate / contact
Samantha Kimmel · active backup · met the kids 5/30
(631)-626-8168 · s.kimmel18@icloud.com Background: OT Masters candidate at Univ. of St. Augustine (2026) · BS Psych SUNY Oneonta (Magna Cum Laude, 2022) · CPR/First Aid in Pediatrics & Adults · coached children at Brain Balance · currently clinical at Maury Regional Medical Center in Columbia, TN (May–July 2026). Fit: excellent paid-trial / occasional sitter. Probably not a long-term Family Assistant — her clinical track ends here in July.
Quick reference for Spring Hill, Columbia, and Franklin. Captured from Michelle's "Columbia Farmstands!" note · 2026-05-25.
Spring Hill — closest to home
Spring Hill Farmers Market · Harvey Park
Hours: Thu 3–7 PM · Sat 10 AM–2 PM Season: May 2 – Sep 26 Has: produce, meats, breads, canned goods, natural products, crafts · live music
Hidden Gem Farmers Market
Address: 863 Old Military Road, Spring Hill, TN 37174 Hours: Sat 11 AM–2 PM · through October Has: produce, fruit, meat, eggs, honey, flowers, baked goods, crafts Likely the "destination" feel Michelle was eyeing — small varied vendors.
Columbia · ~20 min south (Michelle's "Columbia Farmstands!")
Columbia Farmers Market · Riverwalk Park Pavilion
Address: 102 Riverside Drive, Columbia, TN 38401 Hours: Sat 8 AM–12 PM · Wed 4–7 PM (through Aug 26) Season: May – October Has: locally raised meats, eggs, herbs, honey, jams, baked goods, produce, flowers Phone: (931) 388-8119
Farmstead Market · Downtown Columbia
Type: Specialty grocery (regular retail hours — not a weekly market) Has: gourmet foods, organic produce, dairy, pasture-raised meats, farm-fresh eggs, local Amish crafts
Franklin · ~30 min north
Farmstead Market · Franklin
Same chain as Columbia's. Specialty gourmet grocery with farm-direct produce + meat.
Saturday route idea: Columbia Farmers Market opens 8 AM → drive north to Hidden Gem at 11 AM → Spring Hill Farmers Market overlaps (Sat 10 AM–2 PM). All three doable before lunch.
Saved locally
Captures from this week's review
Copy the text below and paste it into Claude with: "process the dashboard captures". Claude will write quotables to the vault, mark resolved decisions, and carry open items forward.